It has become a very popular activity worldwide for companies to hold corporate events for their employees to cover many requirements. Primarily these events can be a big thank you to staff for the work they have done for the company. They also work as morale boosters when everyone is busy and there has not been time available for any relaxation. When the management team decide to hold a corporate event they will usually nominate one person to organize the function. If this happens to be you there are quite a few things you will need to remember.
You may feel that a questionnaire to the staff asking either for suggestions or by making a list of suitable events and then asking for a response for the most popular. There should be a deadline for this questionnaire to be returned and then it would be logical to go with the most popular idea.
Having made the decision on what type of event you will then need to search out venues. Have a few to choose from to enable you to compare facilities, prices, space available and exactly what the venue can offer. As you will need plenty of room for everyone any venues that seem a little small should be eliminated.
The better organized the event the better it will run, you will need to keep control of all aspects of the function to ensure you know exactly what is happening. Use of a spreadsheet could prove invaluable to keep track of the jobs you have done and those that remain outstanding.
As much notice as possible should be given to staff of the date of the event with timings everyone will need to make their own arrangements be it for child care or transport to and from the event. Perhaps an email or even a printed invitation should go to all those invited and a response would be expected to allow you to keep efficient records of numbers that will be attending.
It may be more suitable for you to delegate some of the jobs that need to be done, this may make it easier for you but it will still be your overall responsibility so you will need to keep track of how the various helpers are progressing with their part of the organization.
Do try to make sure that you enjoy yourself as well, include some parts of the event that may be quieter than others so it will give you time to relax and to take advantage of the activities of the day as well as the rest of the employees .